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Archive for category: Ortho Tips

Advice for the Scheduling Coordinator – Monitor patients with multiple broken appointments.

Advice for the Scheduling Coordinator – Monitor patients with multiple broken appointments. A few people missing check appointments may not seem like such an issue. However, imagine the effect of a dozen patients doing the same thing—the amount of lost chair time suddenly becomes significant, leading to overdue debonds. Enforcing a few simple rules about missed appointments can eliminate this problem.

Additional Resource: Read an excerpt from Dr. Levin’s book, “Building The $2 Million Ortho Practice,” by clicking here.

Strive for “WOW” customer service.

Strive for “WOW” customer service. Patients will recommend your practice only when you provide them a great experience. If the customer service is mediocre at best, patients won’t have anything good to say about your practice to others. By exceeding expectations during patient interactions, you put your practice in the best position to generate word-of-mouth referrals.

Whitepaper Wednesday: Check out Dr. Levin’s whitepaper, “The 9 Areas of Expertise: New Patient Experience,” by clicking here. Save 25% with code TOD25.

Create a realistic operating budget… and stick to it.

Create a realistic operating budget… and stick to it. Analyze past income and spending, calculate what changes will be needed, and factor in any significant anticipated investments. Once you’ve established the budget, review it with the team. Then, monitor monthly cash flow so that if you’re not staying on budget, you’ll be able to make timely corrections.

Additional Resource: Watch Dr. Levin’s video, “Game Changer #1 – The Great Recession And Uninspiring Recovery,” by clicking here.

Don’t say “That’s impossible” to patients.

Don’t say “That’s impossible” to patients. When a patient asks, “May I have an appointment on Tuesday” and your answer is, “That’s impossible,” you’re basically saying you don’t care. Instead, let the patient know what is possible. 

Management Monday: Check out Dr. Levin’s whitepaper, “5 Ways to Improve Interpersonal Relationships with Patients,” by clicking here. Save 25% with code TOD25.

Lean forward when seated and talking with parents and patients.

Lean forward when seated and talking with parents and patients. Leaning forward shows interest in the other person. It creates positive energy between two people, and this will build the parents’ and patient’s trust in you and the practice. Once trust is established, parents and patients are much more receptive to treatment recommendations.

Friday Freebie: Watch Dr. Levin’s video, “The New Patient Experience – How To Impress The New Patient,” by clicking here.

Say “thank you” to your lab.

Say “thank you” to your lab. A quality lab is an asset to your practice, patients and staff members. You should express your appreciation when a dental lab consistently produces quality work. This can be as simple as sending breakfast or lunch over to the lab team.

Additional Resource: Read an excerpt from Dr. Levin’s book, “Practice Finance,” by clicking here.

When you change systems, remember to change the documentation.

When you change systems, remember to change the documentation. Although outdated business systems should be replaced rather than tweaked, some interim fixes will be necessary. When you alter procedures to work around a bottleneck, revise the system documentation (and operating checklist) immediately. Otherwise, team members are more likely to revert to the old way.

Whitepaper Wednesday: Check out Dr. Levin’s whitepaper, “Missing Systems,” by clicking here. Save 25% with code TOD25.

Principles of Practice Leadership: Open the channels of communication.

Principles of Practice Leadership: Open the channels of communication. As the practice leader, you are responsible for keeping team members informed and inspired. Learn to use not only formal channels, like meetings, to do this, but also informal ones. Thank and compliment staff frequently. Give encouragement when challenges arise. And have casual meals with team members, in the office or offsite.

Additional Resource: Watch Dr. Levin’s video, “Interpersonal Communications – Get Along With Everyone,” by clicking here.

Go and get grab your copy now!